12.15 Report Writing
Report writing is a very important aspect of training and a trainee's training file is the only formal record he has to correct any misunderstandings or mistakes during training. It is therefore vitally important that instructors demonstrate a high standard of report writing.
Three principles of report writing
Report writing should:
- Be constructive / thorough / concise.
- Suggest remedial / corrective action.
- Respect confidentiality.
How report writing operationalises the framework
The report-writing duty operationalises the assessment-reporting elements of the Instructor / Examiner Competency and Performance Framework:
- Unit 5 Element E (Produces training and performance reports). Keeps appropriate and adequate training and performance records, including applicable electronic records; reports clearly and accurately on trainee's knowledge, skills and attitudes, using only observed performance and behaviours; records recommended corrective actions; reports recognized training opportunities within the training system for the purpose of process improvement; respects confidentiality.
- Unit 5 Element D (Provides understandable and actionable feedback). Ensures applicant fully comprehends the assessment; applies or suggests appropriate corrective actions; uses facilitation techniques where appropriate; provides positive reinforcement; encourages mutual support; develops and seeks agreement on any plan for improvement or remediation.
The principles are reinforced by the structural protection set out in 12.6 Inappropriate Interference: once the report is submitted, no party other than the conducting instructor or examiner may alter or retract it without approval of the postholder / head of training. The integrity of the report depends on the writing standard at the moment of writing and on the protection thereafter.
Connections
- 12.6 Inappropriate Interference. Protection afforded the submitted report; report integrity depends on the writing standard and the protection together.
- 12.16 Instructor Feedback. Post-session feedback mechanism that complements formal report writing.
- 12.12 Quality Processes associated with Operations Training. The IMPROVEMENT REQUIRED message form invoked for the same outcomes formal reports document.
- 12.2 Instructor Competencies. Unit 5 Elements D and E are the framework anchors for report writing.
- A2.1 Introduction and Framework. Full reproduction of Unit 5's elements and behaviours.